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Exhibitor documents The document list that saves your nerves at build-up
Below is the participant calendar. All forms come from the account manager; if something is missing you hear it in advance, not on arrival day.
| Document | Deadline | Prepared by | Note |
|---|---|---|---|
| Participation application | 90–60 days ahead | exhibitor | an email to info@sofexpo.uz is enough |
| Contract and invoice | 60–45 days ahead | organizer | e-document flow supported |
| Build application and drawings | 45–25 days ahead | exhibitor or our contractor | height and load approval |
| Power request | 25 days ahead | exhibitor | capacity by equipment |
| Staff registration and badges | 14 days ahead | exhibitor | names, photos, roles |
| Catalogue product list | 21 days ahead | exhibitor | description, photos, contacts |
| Product documents | 21 days ahead | exhibitor | certificate or declaration, test protocols |
| Tasting request | 14 days ahead | exhibitor | sanitary rules, trained staff |
| Area handover act | build-up day | organizer | hall condition recorded |
| Final act and report | 14 days after | organizer | statistics, contacts, photos |
Book your stand today
Floor plan and quote within one business day.
- A power of attorney for the on-site manager if the director does not attend.
- Company registration certificate — for the contract and for customs on samples.
- Foreign exhibitors: invoice and packing list marked as exhibition samples, not for sale.
- Stand and cargo insurance is optional but recommended for machinery and vintage exhibits.
Language rules
Labelling and handouts
Consumer information in Uzbekistan is duplicated in the state language. For an exhibition this covers price tags, catalogue descriptions and handouts — prepare both languages early.
Ask about requirementsBook your stand today
Floor plan and quote within one business day.
Book your stand today
Floor plan and quote within one business day.